CHADDS FORD TOWNSHIP SEWER AUTHORITY

MINUTES

May 24, 2005

The 189th meeting of the Chadds Ford Township Sewer Authority was held on this date in the Chadds Ford Township building.

Present: Vincent Del Rossi, Chairman, James J. Murray, Vice Chairman, Frederick B. Hodapp, Secretary, Anthony J. Cutrona, Treasurer, and Paul Linsen.

Absent: None

Also in attendance were John J. Mezzanotte, Esquire, Thomas R. Smith, PE, Garry Paul, CFT BOS, James C. Kelly, PE, CFT Engineer, and Sabina J. Taylor, Secretary/Treasurer.

The meeting was called to order at 7:00 p.m. by Vincent Del Rossi, Chairman.

ANNOUNCEMENTS:

$ None

PUBLIC COMMENT:

$ None

MINUTES:

There being no additions or corrections, the minutes of the April 19, 2005 Chadds Ford Township Sewer Authority meeting were unanimously approved on a motion made and seconded (Del Rossi/Murray).

TREASURER’S REPORT:

Mrs. Taylor gave account balances as follows:

General Fund Account

Beginning Balance $1,000.00

Receipts 7,031.93

Balance $8,031.93

Operating Account - PLGIT

Beginning Balance $79,357.98

Transfer from Wachovia General Fund –.–

Dividends 135.47

Balance $79,493.45

Tapping Fee Account - PLGIT/Plus Account -

Beginning Balance $240,374.61

Receipts - Transfer from Wachovia ------.--

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Dividends ------.--

Balance $240,374.61

ACCOUNTS PAYABLE:

Invoices totaling $9,412.64 were presented for payment. These invoices include $4,946.96 for Ridings Plant operating expenses, and $4,465.68 for administrative and professional services.

Chairman Del Rossi asked for a clarification of PA One Call expenses. Mr. Murray explained the procedure for responding to these calls.

Mrs. Taylor, replying to Mr. Murray’s question noted that engineering bills for review of the plans for the Turner’s Mill Wastewater Treatment Facility are being paid from the Toll Brothers’ escrow account.

After review, the bill list in the amount of $9,412.64 was unanimously approved for payment, as presented, on a motion made and seconded (Del Rossi/Murray).

Mr. Cutrona suggested that Mrs. Taylor consider paying the monthly PECO bills by direct debit. Mrs. Taylor said she would check to see the best way to do this without incurring any additional expense.

ACCOUNTS RECEIVABLE:

No report.

TREMONTE PROJECT:

Mr. Murray asked Mr. Smith what the status is of the Tremonte construction project on Ridge Road. Mr. Smith responded that he has not heard anything further from Mr. Tremonte. Mr. Mezzanotte said that he has been in contact with Sovereign Bank regarding the required Letter of Credit, but there are still several items that Mr. Tremonte must address. Among the outstanding items are: the Letter of Credit, an escrow deposit to cover inspection costs, signed copy of the developer’s agreement and a preconstruction meeting with Mr. Smith, representatives of PENN DOT and the project contractor.

Timing of the project is important due to the close proximity to St. Cornelius School. Mr. Smith said he believes the developer’s agreement includes a construction start and finish date. Chairman Del Rossi said he would contact Mr. Tremonte to see what he plans to do regarding this project.

SOLICITOR’S REPORT:

Mr. Mezzanotte reviewed:

1. Act 537 Appeal - An executive session following tonight’s meeting was suggested to discuss the status of the Environmental Hearing Board appeal.

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2. Chemical Holding Tank Agreement for Keystone Plaza - Chairman Del Rossi noted that the Holding Tank Agreement sent to the Sewer Authority for signing, is not specifically for a chemical holding tank, but appears to be the same agreement used for a temporary sewage holding tank. Because this agreement is to be for a permanent chemical holding tank for a hairdresser’s salon at Keystone Plaza, Mr. Mezzanotte offered to contact Mr. Donaghue to see if the agreement could be amended for this purpose.

Mr. Kelly said some of the chemicals used in hairdressing are considered industrial waste, which should not be introduced into the sanitary sewer system, but pumped and disposed of regularly, as required. Mr. Smith suggested that an Industrial Waste Manifest should be available to the Township and the Sewer Authority.

Mr. Mezzanotte pointed out that the Sewer Authority needs to determine, for this instance specifically and more generally for the future, where the responsibility for overseeing holding tanks would lie. Review of the Township Ordinances and Resolutions indicates the Township has delegated this responsibility to the Sewer Authority, but, in practice, this has not always been the case.

ENGINEERS REPORT:

Mr. Smith reviewed his written report.

1. Turner’s Mill Wastewater Treatment Plant - A second design review meeting with the designer and manufacturer of the Turner’s Mill WWTP project was held at SSM on May 2, 2005. The design concept is generally acceptable, but SSM has requested additional information to further define the design flows for certain plant unit processes, and to provide design manufacturers information on the pump, blower and diffuser sizing.

With the design phase almost completed, Mr. Smith asked for a clarification of his responsibilities for the remainder of this project. It was agreed that everything from this point forward should be handled between Toll Brothers and the Township. Any input from Mr. Smith should go through Kelly Engineers. Chairman Del Rossi requested that Mr. Kelly provide a monthly project report to the Sewer Authority.

A lengthy discussion followed regarding the Engineer’s Estimate of Probable Cost and other issues relating to the project.

Two recently received proposals for design, plans, specifications, and contract documents for the Baltimore Pike and Chadds Ford Village Sanitary Sewer Extension are to be forwarded to Chadds Ford Township for review and selection.

2. Ridge Associates/Capano - Preliminary drawings, by G. D. Houtman and Son, Inc., showing three options for sewering the residential portion of the Ridge Associates’ project on Ridge Road, were reviewed by Mr. Smith. A letter accompanying the plan asks that the Sewer Authority review the plan and advise as to their preference.

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2.Following the review, Mr. Smith said he would recommend that the low pressure system be selected.

Mr. Kelly explained that Developer’s Agreements will be required with both the Township and the Sewer Authority. A letter requesting an initial escrow deposit of $5,000 for plan review will be sent to the developer. Mr. Smith will contact Mrs. Taylor regarding a response to the letter accompanying the plan. Following receipt of the escrow deposit, a Developer’s Agreement will be prepared.

Mr. Paul said that, because part of this project is in Concord Township and part in Chadds Ford Township, it is anticipated that the two townships will work together on reviewing the plans.

3. Tremonte - An updated construction escrow amount submitted by Mr. Tremonte has been reviewed and approved by Mr. Smith. The revised escrow amount has been established at $64,000. Mr. Smith will call Mr. Tremonte to confirm the start date and remind Mr. Tremonte that a preconstruction meeting must be held prior to the start of any construction.

4. Developers Agreements - Upon authorization, SSM will initiate and review Developers Agreements so that the Authority is financially covered for design reviews, inspections, and initial maintenance of collection systems that are scheduled to become part of the Authority’s responsibility.

RIDINGS WASTEWATER TREATMENT PLANT:

The current Operation and Maintenance Contract for the plant will expire in December of 2005 and Chairman Del Rossi asked if Mr. Smith would provide, for the next Authority meeting, a cost estimate for drafting a new contract.

OLD BUSINESS:

None.

NEW BUSINESS:

None.

OTHER MATTERS:

1. Mr. Murray asked if Mr. Kelly’s office has any more information on the recently discovered manhole on the Eckman’s property. Mr. Kelly said there is nothing more, to date, but they will continue to research it. If this manhole is available, it could provide a means for the possible solution of the I and I problem at the pump station in the easement on the Eckman property.

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2. A report of an on-site septic system cave-in at the rectory, for St. Cornelius Church, was received by Chairman Del Rossi. It was determined that there are two septic systems for the rectory, and the other one is functioning. Mr. Murray said, by agreement, the church and rectory on this property are required to tie in to the public sewer, when 90 % of the capacity at the Ridings WWTP is assigned.

ADJOURNMENT:

The meeting was adjourned at 9:00 p.m.

Respectfully submitted,

Sabina J. Taylor, Secretary