CHADDS FORD TOWNSHIP SEWER AUTHORITY

MINUTES

 

May 13, 2003

 

            The 165th meeting of the Chadds Ford Township Sewer Authority was held on this date in the Chadds Ford Township building.

 

            Present: James J. Murray, Chairman, Garry Paul, Treasurer, and Vincent Del Rossi.  Also in attendance were John J. Mezzanotte, Jr., Esquire, Solicitor, Angelika B. Forndran, P.E., Engineer,  James E. Shipley, Chairman CFT BOS and Sabina J. Taylor, Secretary/Treasurer.

 

            The meeting was called to order at 7:00 p.m. by James Murray, Chairman

 

ANNOUNCEMENTS:

            None

 

PUBLIC COMMENT:

<                                         Marriette Tobin, a resident of Ridge Road, asked how the sewer user fee of $70 per month was determined.  It was explained that this amount was based on a user rate study done by Spotts, Stevens and McCoy.  The rate was set by CFTSA Resolution No. 2 adopted on March 19, 2002.  In response to Mrs. Tobin’s request, Mrs. Taylor said she would send her a copy of the rate study done by Spotts, Stevens and McCoy.

 

<                                         Mrs. Rodriguez, of Raven Drive, asked how the proceedings are going regarding reimbursement for the extra work required by Penn DOT during the Ridge Road Extension project.  Chairman Murray said there have been several contacts with Senator Pileggi and Representative Barrar.  It is hoped that they will be able to help in the process of getting the Sewer Authority reimbursed for the change order necessary due to the required Penn DOT changes that were not a part of the original approved design for the project.

 

MINUTES:

            There being no changes, the minutes of the April 15, 2003 CFTSA meeting were unanimously approved on a motion duly made and seconded (Paul/Del Rossi).

 

TREASURER’S REPORT:

            Garry Paul began the Treasurer’s Report by discussing a meeting he had with Michael Wolf of Dolphin and Bradbury.  Mr. Wolf said that, due to current interest rates and funds available for other projects, he would not advise partially defeasing the DVRFA loan at this time.

            Mr. Paul also has spoken to Dave Busch of Spotts, Stevens and McCoy regarding revisions to the five year plan for the Ridings Sewage Treatment Plant.  The plan is not finalized and Mr. Paul explained that he will be able to update and make revisions to the plan as Mr. Busch has provided the Sewer Authority with the formulas and spreadsheets on a compact disc.

 

            The Treasurer’s Report was read.  Account balances were reported as follows:

            General Fund Account

                        Beginning Balance                                                                        $11,633.89

                        Receipts                                                                                       26,482.20

                        Balance                                                                                    $38,116.09

 

            PLGIT/Plus Account - Tapping Fee Account

                        Beginning Balance                                                                        $367,548.96

Receipts                                                                                                 0.00

                        Balance                                                                                    $367,548.96

 

            Ridings Operating Account - First Union

                        Beginning Balance                                                                        $1,000.00

                        Receipts                                                                                            4,531.78                       

                        Balance                                                                                    $5,531.78

 

            PLGIT Account - ROA

                        Beginning Balance                                                            $37,659.54

                        Transfer from First Union ROA                                                4,531.78

                        Dividends                                                                               39.22

                        Balance                                                                                    $42,230.54

 

            Disciascio Escrow Account

                        Beginning Balance                                                                        $15,163.21

                        Interest                                                                                      0.00

                        Balance                                                                                    $15,163.21

 

            Mrs. Taylor reported on:

 

 

1.                  Change Orders for RRE Project - Change Order No. 2 covers additional work, not part of the approved plan, required by Penn DOT.  Change Order No. 3 is for project cost overruns.  These change orders will be discussed later in the meeting. 

 

2.                  2001 Audit - In response to a request by Mr. Paul last month, an accounting of the cost of completing the 2001 Audit by Fischer, Cunnane and Associates was received.  The billing detail shows a total cost of providing professional services rendered for the period from 06/01/02 to 02/28/03 of $6,558.75 with a discount of $1,058.75.  The net invoice amount is $5,500. 

 

ACCOUNTS PAYABLE:

            RIDINGS OPERATING ACCOUNT -  Invoices totaling $7,431.18 presented for payment from the Ridings Operating Account were unanimously approved for payment on a motion by Vince Del Rossi, seconded by Garry Paul. 

            GENERAL FUND - A motion was made and seconded (Del Rossi/Murray) to approve General Fund Account invoices totaling $7,642.42   The motion passed unanimously. 

 

            Mr. Paul and Mr. Del Rossi asked that they receive copies of the current American Water Services Operation and Maintenance Contract for the Ridings Plant.  They would like time to review the current contract which is in effect until December 1, 2003.

 

ACCOUNTS RECEIVABLE:

            The invoice in the amount of $1,219.98 sent to The Brandywine Conservancy, for reviews and inspections relating to the installation of holding tanks, remains unpaid.

 

SOLICITOR’S REPORT:

            Mr. Mezzanotte gave comments on:

 

 

1.                  Lien and Forbearance Agreements - There are four property owners currently delinquent on the required hook up to the LSWSS Extension.  Documents to complete the Lien and Forbearance Agreements have been sent via USPS Certified Mail to all four property owners.

Mr. Paul asked if a letter or phone call to each of the owners of the unconnected properties would be the next step.  Mr. Mezzanotte explained that there is a Chadds Ford Township Ordinance that allows the Sewer Authority to put the lateral in and lien the property.  After further discussion, it was decided that Mrs. Taylor should call each of the property owners.

 

2.                  Certificate of Substantial Completion - The Certificate has been sent to the contractor.  There are a few outstanding items to be completed.

 

3.                  Metro/UTC - The current status of the manhole problem at Crozer-Chester Medical Center was discussed.   The inflow has been temporarily stopped.  Recommendations for correcting the condition have been discussed with the contractor.

 

ENGINEERS REPORT:

 

            Ms. Forndran reviewed her written report:

 

1.                  RRE -  


 

•                     Construction is completed.  There are just a few items on the punch list to be addressed.  Chairman Murray asked that, when the date for the walkthrough is set, he be given enough lead time so that he can notify Mr. Moyer of the date.   Mr. Moyer of Raven Crest has indicated he would like to accompany the group doing the walkthrough.

•                                             The status of the change orders was discussed.

•                                             The record drawings are to be prepared and the closeout contract submitted.

 

 

2.                  St. Cornelius Elementary School Connection -

 

•                                             Meetings have been held with the engineer, contractor and Township Plumbing Inspector regarding approvals for the pump station and sewer line prior to acceptance of flow.

•                                             A water meter for flow readings is to be installed at the day care building.

 

•                                             Grease interceptors for the school cafeteria were discussed.  Ms. Forndran noted that they will need to have an interior grease interceptor.

 

3.                  Inflow and Infiltration -                                                                                                  


 

•                                             Rehabilitation of Manholes 1-30 and 1-31 is completed.

•                                             Inflow from MH 2-9 has been temporarily stopped.  Recommendations have been made for correction of defects.

•                                             The Eckman Pump Station has been designated as the next priority for corrective measures to reduce I & I.

 

 

4.                  Annual WWTP Inspections -

 

•                                             The annual inspection of privately owned wastewater treatment plants in the township has been completed.  Inspection Reports will be completed and submitted to the CFTSA in the next one to two weeks.   

•                                             Ms. Forndran is preparing a response with cost proposal for scope of work requested by Township Engineer James C. Kelly regarding Springhill Farm WWTP alternatives.  The scope of work items will be incorporated as part of Act 537 planning.   The cost involved in preparing the report will be paid by the Township.  The Township will receive partial reimbursement from DEP for expenses incurred for this study. 

           


 

5.                  Ridings Wastewater Plant -

 

•                                              The American Water Services’ proposal to install filamentous growth inhibiting system has been reviewed by Ms. Forndran and she has faxed her comments on the proposal to them.

•                                             An invoice in the amount of $3,000 for the revised five year plan will be submitted for consideration at next month’s CFTSA meeting.

•                                             Installation of baffles around the effluent flow weir has been delayed subject to review of design.  It was noted that there was no foam visible at the stilling well on the last 2 or 3 visits to the site

 

OTHER MATTERS:

 

•                                             The American Water Services’ proposal to install filamentous growth inhibiting system has been reviewed by Ms. Forndran and she has faxed her comments on the proposal to them.

•                                             An invoice in the amount of $3,000 for the revised five year plan will be submitted for consideration at next month’s CFTSA meeting.

•                                             Installation of baffles around the effluent flow weir has been delayed subject to review of design.  It was noted that there was no foam visible at the stilling well on the last 2 or 3 visits to the site.

 

ADJOURNMENT:

            The meeting was adjourned at 8:30 p.m.

 

Respectfully submitted,

 

 

 

Sabina J. Taylor, Secretary