CHADDS FORD TOWNSHIP SEWER AUTHORITY

                                                                     MINUTES

 

                                                                  August 17, 2004

 

            The 180th  meeting of the Chadds Ford Township Sewer Authority was held on this date in the Chadds Ford Township building.

 

            Present: James J. Murray, Chairman, Vincent Del Rossi, Vice Chairman, and Paul Linsen.  Also in attendance were Thomas R. Smith, PE, Garry Paul, CFT BOS, James C. Kelly, PE, and Sabina J. Taylor, Secretary/Treasurer.

 

            The meeting was called to order at 7:00 p.m. by James Murray, Chairman

 

ANNOUNCEMENTS:

            None

                                   

PUBLIC COMMENT:

            Garry Paul reported on the status of the request for a state grant.

 

MINUTES:

            There being no additions or corrections, the minutes of the July 20, 2004 Chadds Ford Township Sewer Authority meeting were unanimously approved on a motion duly made and seconded (Del Rossi/Linsen).

 

TREASURER’S REPORT:

            Mrs. Taylor gave account balances as follows:

           

            General Fund Account

                       

                        Beginning Balance                                                                      $1,000.00                  

                        Receipts                                                                                          20,966.99

                        Balance                                                                                    $21,966.99

 

            Operating Account - PLGIT

                        Beginning Balance                                                                     $17,876.04

                        Transfer from Wachovia General Fund                                      20,966.99

                        Dividends                                                                                         13.78      

                        Balance                                                                                    $38,856.81

 

 

            Tapping Fee Account - PLGIT/Plus Account -

                        Beginning Balance                                                                     $360,276.89

            Receipts - Transfer from Wachovia                                              ------.--

                 Dividends                                                                         852.57                Balance                                                                               $361,129.46

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            Mongiovi Escrow Account

                        Beginning Balance                                                                     $15,335.81

                        Interest                                                                                                10.69

                        Balance                                                                                    $15,346.50     

 

Mrs. Taylor reported:

1.         Addition to Bill List  - An invoice from Chalfant Construction for $267.70 has been added to the Bill List for consideration at this meeting.  This amount is for work done on the electric meter cabinet at the Eckman Pump Station.  A Chester Water Authority invoice in the amount of $21.46 for water service to the Woodland Pump Station has also been added to the Bill List for tonight’s meeting.  The revised Bill List total is now $10,656.24

 

2.         Applied Water Management - In addition to the fuel surcharge which has recently been added to the monthly O/M invoice, there is now a 1.5% monthly interest added to any invoice not paid within 30 days.  Because the Authority pays for the previous month’s service, the most recent statement from Applied Water Management shows an interest payment of $9.57 due.

The Authority has a contract with Applied Water Management that sets the monthly charge and the Board members present advised Mrs. Taylor to not pay the interest payment for now.   Chairman Murray will ask Mr. Mezzanotte for advice on this issue.

 

3.         St. Cornelius School Meter Calibration - There has been no response regarding the re-calibrating of the meters as required. 

 

4.         New Bill List Form - The members present agreed the new Bill List Form provides the information needed.     

 

ACCOUNTS PAYABLE:      

            Invoices totaling $10,656.24 were presented for payment.  These invoices include $5,502.73 for Ridings Plant operating expenses and $5,153.51 for administrative and professional services.  After review, the invoices submitted were unanimously approved for payment on a motion made and seconded (Del Rossi /Linsen).

 

ACCOUNTS RECEIVABLE:

<                      LSWSS Extension area - The two properties in the LSWSS area that have not paid the tapping fee nor shown intent to connect to the public sewer system were discussed.  Mr. Mezzanotte has sent letters to the two property owners notifying them that the Authority will begin connecting the properties during the month of September, and the property owners will be responsible for all costs relating to the

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<connections.   Mr. Smith will contact Mr. Jensen to see what needs to be done to proceed with connecting the two properties to the system as required.

           

<                      Tremonte - In response to Chairman Murray’s question, Mr. Kelly said he believes that the Tremonte plan has been approved but there has been no Developers’ or Escrow agreements with the Township signed.  He further noted that Mr. Tremonte can not get a building permit until he shows how he plans for sewage disposal for the three lots on Ridge Road.  Mr. Tremonte will have to finalize a Developers’ Agreement and Escrow Agreement with the Sewer Authority.  There was a question regarding whether or not the Developer’s Agreement with the Sewer Authority for the Tremonte land development has been prepared.  Chairman Murray will follow up on this with Mr. Mezzanotte.

 

Mr. Kelly reviewed the developers’ escrow required for plan review and the escrow required for the construction phase of a project. 

 

<                      Late fee - An addition to the Sewer Authority Fee Schedule to include a  penalty  on any invoice more than 30 days overdue was discussed.  Currently the penalty is added to user fee invoices only.  Chairman Murray will discuss this with Mr. Mezzanotte. 

 

RIDINGS WASTEWATER TREATMENT PLANT:

            A proposal has been received from Applied Water Management to have Deckman Electric rebuild the motive pump which was removed from service and replaced with a new pump.  The cost to rebuild the pump was quoted at $5,475 and Deckman Electric would bill the Sewer Authority directly.  Mr. Smith reviewed the proposal dated June 28, 2004 and recommended that the Sewer Authority accept the proposal.  He noted that it would provide a much needed spare pump.

            After discussion the members agreed to accept the proposal and authorized Chairman Murray to sign the proposal on behalf of the Authority.  It is expected that there will be no add on costs to the proposal. 

                       

SOLICITOR’S REPORT:

Because Mr. Mezzanotte is on vacation, Chairman Murray reported for him.

 

            1.  Capacity Assignment Agreements - Both Dr. Mongiovi and Kids First have executed the necessary documents to purchase capacity from Crozer Chester Medical Center.  The agreements are being sent to Mr. Mezzanotte and will then be reviewed and signed by the Sewer Authority. 

            Mrs. Taylor requested, if possible, that Kids First pay the required tapping fee and the Sewer Authority reimburse Kids First for the construction costs due.  She said she would prefer this for bookkeeping purposes. 

 

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            2.    Two Unconnected Properties in LSWSS Area - Mr. Mezzanotte has sent letters notifying the property owners of the Sewer Authority’s intent to make the required connections and charge all costs relating to the work to the property owners. 

 

ENGINEERS REPORT:

            Mr. Smith reviewed his written report.  

 

1.         RRE Phase 2 - Drawings and Specifications were submitted to DEP on June 28, 2004 for a Part 2 Construction Permit and to Penn DOT for a Highway Permit.  They have also been sent to PHMC and PNDI.  Easement information has been sent to the Solicitor and Secretary for review.

 

2.         Annual Wastewater Treatment Plant Inspections - The Raven Crest inspection report for 2004 was presented to the Sewer Authority members for review.   Mr. Smith discussed some of the comments in the report.

 

3.         Act 537 - Mr. Smith is working with Mr. Kelly as needed to assist in responding to comments from DEP on the Ridge Road Phase 2 project

 

4.         Action Items -

<                                  Continue with quarterly reporting of wastewater flows required by DEP Corrective Action Plan per their letter of May 24, 2003.

 

<                                  Assist in investigations into the quality of wastewater entering Ridings WWTP.

 

<                                  Work on a new Tapping Fee, based on the new regulations.

 

<                                  Review the meter calibration requirements for St. Cornelius School.

 

OTHER MATTERS:

<                      Mr. Kelly gave a brief report on recent SEO activity at the Raven Crest Wastewater Treatment site.

<                      Plans for Turner’s Mill were given to Chairman Murray and Mr. Smith.

 

ADJOURNMENT:   

            The meeting was adjourned at 9:30 p.m.  

 

Respectfully submitted,

 

 

 

 

Sabina J. Taylor, Secretary