CHADDS FORD TOWNSHIP SEWER AUTHORITY

None

MINUTES:

There being no comments, the minutes of the March 18, 2003 CFTSA meeting were unanimously approved on a motion duly made and seconded (Spoehr/Paul).

TREASURER’S REPORT:

Prior to the start of the Treasurer’s Report, Chairman Murray requested that approval of the invoice from Exeter Supply be held in abeyance until it has been reviewed with Ms. Forndran.

The Treasurer’s Report was read. Account balances were reported as follows:

General Fund Account

Beginning Balance $8,273.92

Receipts 70,423.07

Balance $78,696.99

PLGIT/Plus Account - Tapping Fee Account

Beginning Balance $420,001.68

Receipts 1,355.77

Balance $421,357.45

Ridings Operating Account - First Union

Beginning Balance $1,000.00

Receipts 24,066.93

Balance $25,066.93

PLGIT Account - ROA

Beginning Balance $45,727.51

Transfer from First Union ROA 23,373.45

Dividends 52.09

Balance $69,153.05

Disciascio Escrow Account

Beginning Balance $15,148.54

Interest 14.67

Balance $15,163.21

Chairman Murray asked what arrangements there are for St. Cornelius Church to reimburse the Sewer Authority for plan review work done on their behalf. Mrs. Taylor explained, because they have not sent the required $3,000 escrow deposit, the church will be invoiced for those charges.

Mrs. Taylor reported on:

1. May SA Meeting Date - Everyone present was reminded that the PA Primary Election is held on the third Tuesday of May, the usual SA meeting night. Because of this, the May CFTSA meeting will be held on May 13, 2003 in the township building at 7:00 p.m as advertised.

2. Market Share Threshold Program for PECO Customers - This program promises a 1.25% savings on electric bills. Because there is no obligation, the Authority members agreed not to opt out on this program.

3. Tentative Certificate of Substantial Completion - This document relating to the Ridge Road Extension project was sent to the Authority by Spotts, Stevens and McCoy. In an accompanying letter, it was requested that the certificate be signed and returned to SSM. After discussion and because there are some questions, it was agreed that Mr. Mezzanotte should review the tentative Certificate of Completion and punch list before it is signed. .

4. PLGIT Proxy Vote - The proxy vote notice was passed on to Garry Paul, Treasurer, to complete and mail.

5. American Water Services - A proposal has been received for installation of a Filamentous Growth Inhibitor System at the Ridings Plant. This will be discussed later in this meeting.

6. Employers Mutual Insurance Company - The Authority has received a Statement of Values to be signed and returned to the insurance company. Ms. Forndran will review this to see if the values included need to be increased.

7. SSM Invoice for Act 537 Support - This invoice in the amount of $491.10 was presented to the Sewer Authority for approval before being submitted to the Township for payment. The Sewer Authority members agreed that this invoice should be approved and passed on to the Township for payment. A copy will be sent to Mr. Kelly for his records.

8. PennDOT Invoice - An invoice for $407.54 has been received for inspection work done the week of January 20, 2003 relating to the Ridge Road Sewer Extension. Ms. Forndran said the cost of these inspections are traditionally included in the contractor’s bid price. She said Jim Carr, from SSM, will respond with a letter to PennDOT.

ACCOUNTS PAYABLE:

GENERAL FUND - Mr. Paul noted that the invoice for the 2001 Audit was budgeted for $5,000 and the invoice received is for $5,500. Mrs. Taylor offered to call Mr. Brown of the auditing firm to see if they would consider lowering the invoice to the budgeted amount of $5,000. At the least, the Sewer Authority would like an accounting of the charges for this audit. It was agreed that this invoice should be removed from the bill list to be considered for payment at this meeting.

Mr. Spoehr asked for clarification on the SSM invoice for the RRE Project. Ms. Forndran said this invoice closes out the contract including change order No. 1. There will be another invoice to cover change order No. 2. Discussion followed relating to the costs of the change orders necessary due to PennDOT’s requirement to relocate the storm sewer to the north side of Ridge Road. The Sewer Authority is taking steps to have these costs reimbursed by PennDOT.

A motion was made and seconded to approve General Fund Account invoices totaling $67,063.10 with the understanding that the check for N. Abbonizio Construction, Inc. be held until Mr. Mezzanotte notifies Mrs. Taylor that the check may be sent. (Spoehr/Paul) The motion passed unanimously.

RIDINGS OPERATING ACCOUNT - Ms. Forndran answered questions regarding the SSM invoice for I and I work. She said invoices relating to the I and I work at the CCMC manhole are being kept separate.

Ms. Forndran noted the invoice from Terre Hill reflects the original proposal price which was for one day of work, even though, due to unforseen conditions, the work actually took 2 days.

The invoice from Exeter was adjusted to $820 to cover just the items that Ms. Forndran was sure were used for the manhole work. If the other items on the invoice are not used they will be returned to Exeter for credit.

Invoices totaling $16,493.51 presented for payment from the Ridings Operating Account were unanimously approved on a motion by Chairman Murray, seconded by Garry Paul.

ACCOUNTS RECEIVABLE:

The invoice in the amount of $1,219.98 sent to The Brandywine Conservancy for reviews and inspections relating to the installation of holding tanks remains unpaid.

SOLICITOR’S REPORT:

Mr. Mezzanotte said he has no formal report for this meeting, but he would be happy to answer any questions that the board might have.

Chairman Murray stated that the manhole problem at the CCMC is of top priority at this time. The best way to proceed in resolving the problem was discussed. Ms. Forndran said she will prepare a report with recommendations regarding the corrective measures that will be required. Mr. Mezzanotte discussed how this problem might be solved quickly so that connections can be made to this manhole. Chairman Murray suggested that a letter be sent to the contractor who installed the manhole and a copy to the person responsible for inspecting the contractor’s work, spelling out exactly what needs to be done. The contractor would be given a reasonable time element in which the work would be expected to be completed. If the contractor would not be agreeable to this, the bonding company will be contacted.

ENGINEERS REPORT:

Ms. Forndran reviewed her written report:

1. RRE -

• Construction was substantially completed as of March 25, 2003 with final punch list items identified for completion.

• Road paving required additional effort upon direction by PennDOT. Completion of paving work is subject to suitable weather and temperatures.

• Record drawings will be prepared upon completion of remaining work.

• Ms. Forndran said she has checked the wet well and the pipe is dry.

• Lateral connection information and permit applications were mailed to each homeowner.

• A letter noting possible alternatives for connection of 23 Raven Drive was discussed. Mr. Spoehr offered to send a letter to Dr. Patel regarding acceptable options for connection.

• SPRINGHILL FARMS PLAN OF STUDY - Mr. Kelly asked if Ms. Forndran would prepare an estimate for her costs to complete her part of the study as described in the outline Mr. Kelly prepared. In response to a question from Mr. Paul, Mr. Kelly responded that the cost for Ms. Forndran’s work on this will be paid by the township.

• ST. CORNELIUS SCHOOL - Mrs. Rodriguez, a resident of Raven Crest, asked how the school will be billed for sewage treatment. It was explained that the church has purchased 11 edus and has paid the collection part of the tapping fee for the 4 edus they plan to use as soon as the school is connected to the system. It was explained that a meter will be used to determine how much sewage from the property is being treated and it will also indicate the edus required. The church will be billed for sewage treatment as indicated by the meter.

ADJOURNMENT:

The meeting was adjourned at 10:00 p.m.

Respectfully submitted,

Sabina J. Taylor, Secretary