CHADDS FORD TOWNSHIP SEWER AUTHORITY

Ridings Operating Account - First Union

Beginning Balance $1,000.83

Receipts 25,286.25

Balance $26,287.08

PLGIT Account - ROA

Beginning Balance $28,089.71

Transfer from First Union ROA 25,287.08

Dividends for March 56.13

Balance $53,432.92

Escrow Accounts:

19 Longview

Balance (Account closed) $0.00

20 Longview

Balance (Account closed $0.00

Mrs. Taylor reported on:

1. Tapping Fees Collected - Michael Wolf of Dolphin and Bradbury has suggested that the tapping fees collected to date be invested in a PLGIT account until the Sewer Authority determines how this money is to be used.

After discussion, a motion was made by Chairman Murray to open a PLGIT/Plus account as an interim depository for money collected for tapping fees. The motion was seconded by John Spoehr and passed unanimously.

2. Pump Station Invoices - Four checks are being held for invoices relating to the Woodland Drive Pump Station.

Mrs. Morgan said letters have been sent to Hydra-numatic explaining that the Operation and Maintenance manuals are not complete and checks will not be released until the items noted in the letters are addressed.

3. Cunningham (Ernst) and White Tapping Fees - These accounts have been closed and the closing balance credited toward their tapping fees.

After reviewing the Agreements and cancelled checks, Mr. Mezzanotte said both property owners should receive credit for the $2,200 they each spent toward construction of the line but that legal and engineering fees were not mentioned in the agreements. The members of the Authority asked Mr. Mezzanotte to send letters to the Ernsts and the Whites notifying them of the credits they are due and the amount still owed by them for their tapping fees.

4. Spotts, Stevens and McCoy Invoice - An invoice for $1,292.74 has been received from SSM for work done relating to the planned revision to the CFT Act 537 Plan. The members of the Sewer Authority asked Mrs. Taylor to submit the invoice to the Township for payment as it should qualify for the 50% reimbursement from DEP. Ms. Forndran explained that this invoice is for the completion of the Ridings Flow Distribution Study, and the April 4, 2002 meeting with DEP.

5. DVRFA Loan Disbursement Form No. 43 - This request in the amount of $58,037.08 is for money transferred to the Sewer Authority’s checking account for expenses relating to the BSSE Project.

In response to a question from Mr. Heisler, Mrs. Taylor said that Mr. Wolf from Dolphin and Bradbury advised her to continue drawing on the loan. Mr. Heisler said he will research it and call Mrs. Taylor tomorrow.

Sandra Morgan made a motion to approve DVRFA Loan Disbursement Request No. 43

in the amount of $58,037.08 pursuant to the loan agreement with Chadds Ford Township. The motion was seconded by John Spoehr and passed unanimously. The document was then signed as required.

6. ROA Transfer - The $6,000 previously transferred from the Ridings Operating Fund to the General Fund was reversed and the money returned to the Ridings Operating Fund.

ACCOUNTS PAYABLE:

Invoices totaling $37,737.32 were unanimously approved for payment from the General Fund on a motion by Sandra Morgan, and seconded by Chairman Murray.

On a motion by Sandra Morgan, seconded by Chairman Murray, invoices totaling $7,285.23 were unanimously approved for payment from the Ridings Operating Fund.

ACCOUNTS RECEIVABLE:

Mrs. Taylor said there are no seriously delinquent residential accounts. The commercial account that is habitually in arrears is current at this time.

SOLICITOR’S REPORT:

Mr. Mezzanotte said he did not have a prepared report for tonight’s meeting.

1. DCIDA Property on Route 202 - Chairman Murray’s said the question still remains as to who owns the property in question and who owns the sewer capacity. Mr. Mezzanotte said he will continue with his research on this.

2. Commercial Users Agreements - Mr. Mezzanotte reviewed a memo he had previously sent to the Authority members relating to the issues to be resolved in the contracts with the commercial users. The question remains as to whether the edu will be calculated by dividing the metered water usage for a billing period by the gross number of days in the billing period or by the number of days the property is actively in use for business. Mr. Mezzanotte said this ought to be resolved so that a final contract can be prepared and issued to the commercial users. He is awaiting the Authority’s guidance on how they wish him to proceed.

A lengthy discussion on the methods of calculating the required edu for nonresidential properties followed.

Mr. Mezzanotte reminded the members that these particular commercial users are different because of their prior contractual rights.

Ms. Forndran discussed the impact rainfall infiltration and water conservation might have on the Ridings Plant’s daily flows.

A motion was made and seconded that the number of edu required for nonresidential metered water users be determined by the metered water usage for a quarter divided by the number of operating days in that quarter or by using New Castle County standards of flow per square footage. More discussion followed. Mr. Mezzanotte noted that in the past when the Authority has had Resolutions to pass, a document was drafted and circulated for review. The motion previously made and seconded was withdrawn. Mr. Mezzanotte was authorized to prepare a draft of a Resolution to be reviewed by the Authority addressing the various options that have been considered for determining edu requirements for all nonresidential properties.

ENGINEER’S REPORT:

Mrs. Morgan reported on:

1. BSSE Project - The contractor has the major items of work completed and properties are being connected . It was explained that the amount requested by the contractor for payment this month was divided into two separate pay requests. One for the work done and one for reduction of retainage. It was recommended that the pay request for reduction of retainage be approved but that payment be contingent upon satisfactory completion of at least a portion of the restoration work.

In reply to a question from Mrs. McCrabb, it was explained that the contractor was the low bidder on the project and the only thing the Authority can do, by Pennsylvania law, is to hold back the retainage until the job is complete as required by the contract. If the work is not done by the contractor, the retainage can be used to hire another contractor to complete the work.

2. CWA - Notice has been received from Chester Water Authority stating that they do intend to pay the money they owe for damage they caused to the sewer line. It was also noted that the Sewer Authority should receive the check by the end of this month.

3. Ridings WWTP - The tank inspection is complete. The tank has been drained, inspected and repairs have been made. It is now in the process of being brought back on line.

Prices have been received from Jet Tech for a printer that would print out the actual cycles of the SBR so that the operator can tell what is actually happening when he is not there. The price is approximately $2,500 just for the equipment, not installation. A motion was made to approve the purchase of the printer and have it installed as described by Mrs. Morgan. The motion was seconded and passed unanimously.

Mrs. Morgan has also received a price from Jet Tech for an automatic sludge wasting system for the SBR, which would allow us to reduce the number of operator visits to perform manual sludge wasting. The price would be $25,000 and would not include installation.

The Authority members agreed that this would be a useful addition to the Ridings Plant, but, due to limited funds, other items such as a generator should take precedence at this time.

Mr. Moyer, of Raven Crest, asked if he could get a copy of the complete Chadds Ford Township Act 537 Plan. Mr. Heisler said he would see that Mr. Moyer gets a copy.

Ms. Forndran reported on:

1. Gazette - Volume 1, Issue 1 of the Gazette is now available on the CFTSA web site. Preparation of Issue 2 has been tabled for now. It can be updated and brought up again at a later time if the Authority desires.

2. Sewer Standards - The latest revised copy of the Sewer Standards has been distributed to the Sewer Authority members, James C. Kelly, P.E., township engineer and Richard Jensen, township plumbing inspector. Ms. Forndran thanked Vice Chairman Sandra Morgan for all her input into the Sewer Standards. She explained that the Sewer Standards is basically a live document, and improvements to it will be ongoing. This version of the Sewer Standards is the one adopted by the Sewer Authority at the February 19, 2002 meeting.

3. Annual Inspection of Private Wastewater Treatment Plants - The Authorization for Services proposal from Spotts, Stevens and McCoy was presented for review. Possible dates for the inspections were submitted and Chairman Murray will contact Mr. Linsen to see on which dates he will be available. Mrs. D’Elia said she would like to tour the private wastewater treatment plants when the inspections are being done. Mr. Heisler said, if it can be arranged that the Pantos Plant is first to be inspected, he would like to revisit that site.

4. Nonresidential User Fees - A worksheet has been transmitted to Mrs. Taylor for calculating the user fees.

5. April 4, 2002 DEP Meeting Memo - The meeting memo was reviewed by Ms. Forndran. She noted that at the meeting Chairman Murray and she presented the Redistribution of Flows for Ridings WWTP memorandum and reviewed its content. The memorandum is a formal documentation that the original expected flows have not materialized. Glen Stinson, in his summary of DEP’s position, noted that 250 gpd/EDU would be acceptable because DEP has determined this rate of flow is typically supported by data from a range of sewer service areas; a value lower than this would require additional justification.

Mr. Heisler voiced his concerns regarding lowering the gpd/EDU to 250.

Included in Mr. Stinson’s summary was a statement that unless the owners of vacant land holding capacity have submitted land development plans to the Township with a reasonable schedule for establishing when wastewater treatment services will be needed, the Authority has no apparent obligation to hold this capacity current while not providing service to other potential customers within the service area.

Also at this meeting other issues were considered including, Henderson/Knights Bridge and Pantos WWTPs, and Chadds Ford Village WWTP

OLD BUSINESS:

1. Landscaping at the Woodland Drive Pump Station - Mr. Heisler said he is waiting for the landscape architect to get back to him.

2. Ridge Road Sewer Extension - Proposals for this project have been received from Bradford Engineering and Spotts, Stevens and McCoy. The purpose of the project is to provide gravity sewer service to the existing homes and the St. Cornelius property on Ridge Road from the Ridings Wastewater Treatment Plant to Heyburn Road. The proposals are for engineering design and project management services.

Angelika Forndran answered questions relating to the proposal submitted by Spotts, Stevens and McCoy.

Mr. Mezzanotte discussed legal issues that may arise if this project is done under a separate contract.

Chairman Murray made a motion to accept the proposal from Spotts, Stevens and McCoy for the Ridge Road Sewer Extension. Jerome Heisler asked to amend the motion by approving only Tasks A, B and C as described in the Spotts, Stevens and McCoy proposal for the Ridge Road Sewer Extension, with Tasks D and E to be considered after the completion of Tasks A, B and C.

Chairman Murray rejected Jerome Heisler’s amendment of the original motion, and confirmed his original motion to accept the proposal from Spotts, Stevens and McCoy for the Ridge Road Sewer Extension. Jerome Heisler seconded the motion. With Sandra Morgan voting no and Jerome Heisler abstaining, there was no majority vote and the motion did not pass.

Jerome Heisler moved to accept the proposal from Spotts, Stevens and McCoy for Tasks A, B and C with consideration of Tasks D and E once the plans are near completion. John Spoehr seconded this motion. The meeting was then recessed for discussion relating to the proposals.