June 6, 2008

The Chadds Ford Township Sewer Authority held a special meeting on this date in the Chadds Ford Township building. This special meeting was advertised as required.

Present: Vice-Chairman Marc S. Altman, Treasurer Keith C. Klaver, Secretary Paul Koch, Roland Martin. Also in attendance were Authority Solicitor J. Michael Sheridan, Esq. and Mary J. Walter, asst. secretary/asst. treasurer.

Vice-Chairman Altman called the meeting to order at 6:42 p.m.

The first order of business was a reorganization of the Board and an election of officers due to the resignation of Board Chairman Vincent Del Rossi effective May 30, 2008. Prior to the election, the Board briefly reviewed the major, current issues facing the Authority and the Board Chairman’s role in addressing those issues. The members also discussed the need for a contractor to be hired to deal with plant emergencies and after-hours emergencies from users. The Board further also discussed if there is a deadline by which the Board of Supervisors is expected to appoint a fifth member to the Board and what experience the new member may bring to the Board that would qualify that person to fill an officer’s role.

Upon a motion from Mr. Martin and a second by Mr. Altman, Mr. Klaver was nominated as chairman. Motion carried. Mr. Klaver abstained from the voting for chairman. Mr. Klaver resigned as treasurer.

Mr. Klaver moved and Mr. Martin seconded the motion to nominate Mr. Altman as treasurer. Motion carried.

Mr. Altman will continue to serve as vice-chairman and Mr. Koch will continue to serve as secretary.

Mr. Klaver and Mr. Martin reviewed their meeting earlier in the day with Authority Engineer Evan Andrews about the performance of the Ridings plant and the disc. Filter. They reported that the plant was in compliance with all permit specifications for the month of May. They pointed out that those results could not be directly attributable to the disc filter, but rather were achieved due to the “outstanding job by Delcora in running the SBRs, using the sand filter, and managing the wet weather conditions.” Mr. Andrews noted at the earlier meeting that the floc tank is expected to be installed next week.

The Board discussed Siemens’ actions in response to the Board’s recent letters. Mr. Koch expressed concern that the lack of action on Siemens’ part to insure that the floc tank was installed and that the Ridings plant was in compliance may indicate “a foreshadowing of response from them in the future.” Mr. Martin said the Board needs to focus on

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developing an alternative to the disc filter, including opening the bid process. Mr. Altman questioned Siemens’ previous assertion that the disc filter had been used internationally as the Board’s purchase of the filter was based on assurances that the disc filter was “tested technology.” Mr. Klaver and Mr. Sheridan will contact Siemens representatives and report at the June meeting.

The Board reviewed a preliminary response from Aqua Aerobics as to what filter they may be able to provide for the Ridings plant. After testing of influent from the plant, Aqua Aerobics indicated it would be able to meet permit requirements; however, the filter Aqua Aerobics manufactures would need “housing.”

Mr. Klaver also reported that Mr. Andrews is responding to the DEP’s review the Brandywine Summit II planning module. The DEP believes the Ridings plant has a “surcharging issue” in two manholes. During significant wet weather, the flow is surging up and backfilling the manholes, but, the flow is not overflowing. Mr. Sheridan believes the surcharging could have an effect on the DEP consent order; however, he reminded the Board that when they asked the DEP for assistance with the Ridings plant, the DEP response was that there was no “volume issues” at the plant. Perhaps the surcharging indicates a volume issue. Mr. Klaver reported that Mr. Andrews has seen reductions to the flow to the Ridings plant after the repair of the Eckman pump station and the removal of one holding/septic tank on Ridings Boulevard. The Board will continue to pursue the removal of holding/septic tanks in the Ridings.

Mr. Sheridan and Mr. Klaver noted that they will contact the DEP about the draft consent order and the possible removal of the screening and equalization provision. With an operating disc filter, the Board does not foresee ongoing violations and therefore believes that screening and equalization is not needed. Mr. Klaver also reported that Mr. Andrews noted that he believes the screening and equalization specifications were changed in the Part II permit from what originally had been proposed. Mr. Andrews will discuss with Delcora and Yerkes Associates. The Board is in agreement with all other provisions of the consent order.

Based on the Board’s approval at the May meeting, $250,000.00 has been deposited in a CD with Downingtown National Bank.

As a result of discussion at the May meeting, Mr. Klaver reported that Delcora is concerned about its relationship with the Township and the Sewer Authority. Their specific concern is that the Board is telling them “how to run the plant.” Mr. Altman stated that he believes the Board must communicate to Delcora that they are pleased with Delcora’s operating performance and skills and have full and complete confidence in their ability to operate the plant. He further noted that any questions coming from the Board are designed to increase the Board’s understanding of what the plant does and how Special Meeting

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it operates. Mr. Martin said that he agreed with Mr. Altman, but that there are 15 months of consistent violations and the Board has to identify the possible causes of the violations, understand why there are violations, and how to work together to fix the problems. Mr. Klaver believes that there is a sense that Siemens has been critical of Delcora’s operation of the plant in trying to get the disc filter into compliance. Mr. Klaver and George Thorpe, chair of the Township Board of Supervisors, will meet with Delcora representatives next week.

Mr. Sheridan reported that a provision in the operations contract with Delcora for the Ridings plant is not included in the operations contract for Turners Mill. The Ridings contract requires Delcora to provide 24-hour emergency response within one hour for the plant, the pump stations, and the collection system. That provision must be negotiated into the Turners Mill agreement. Mr. Klaver reported that by law the Authority is obligated to provide contacts for users who may contact the Authority after normal business hours with emergencies. Problems with grinder pumps are covered under warranty or by the installer. Richard Jensen, Township code enforcement officer, has recommended some contractors who may be willing to provide the emergency services.

The Board will ask Mr. Andrews to put together specifications for an emergency services contract for consideration by the Board.

PUBLIC COMMENT: None

ADJOURNMENT The meeting was adjourned at 7:45 p.m. (Altman/Martin)

Respectfully submitted,

Mary J. Walter, Asst. Secretary/Asst. Treasurer