MINUTES
The 196th meeting of the Chadds Ford Township Sewer
Authority was held on this date in the
Present: Vincent Del Rossi,
Chairman, Anthony J. Cutrona, Treasurer, Paul G. Linsen, and newly appointed
members, Marc S. Altman and Keith C. Klaver.
Mr. Altman replaces Frederick B. Hodapp who has resigned and Mr. Klaver
replaces Mr. Murray whose term expired
Absent: None
Also in attendance were Thomas
R. Smith, PE of SSM, Garry
Paul, CFT BOS liaison, and Sabina J. Taylor, Secretary/Treasurer.
The
meeting was called to order at
The
first order of business was the reorganization of the Board.
REORGANIZATION:
Current
Chairman Del Rossi asked for nominations for the office of Chairman for the
coming year. Anthony J. Cutrona
nominated Vincent Del Rossi as Chairman.
The nomination was seconded by Paul Linsen. There being no other nominations, the
nominations were closed and Mr. Del Rossi was re-elected Chairman by unanimous
vote.
Chairman
Del Rossi then asked for nominations for Vice Chairman. Paul Linsen was nominated for the position by
Chairman Del Rossi and Mr. Cutrona seconded the nomination. Mr. Linsen was elected Vice Chairman by
unanimous vote.
Responding
to the request for nominations for Secretary, Keith C. Klaver was nominated by
Chairman Del Rossi. This nomination was
seconded by Mr. Linsen and by unanimous vote Mr. Klaver was elected Secretary.
By a
unanimous vote, following a nomination by Chairman Del Rossi, seconded by Mr.
Linsen, Anthony J. Cutrona was re-elected Treasurer.
The following appointees were retained by
unanimous vote:
Solicitor - John J. Mezzanotte, Jr, Esquire, of Barnard,
Mezzanotte, Pinnie and Seelaus with a retainer of $2,000 per quarter.
Engineer - Thomas R. Smith, P.E. of Spotts, Stevens and
McCoy at hourly rates as stated in the SSM 2006 Municipal Rate Schedule
Secretary/Treasurer - Sabina J.
Taylor at a rate of $25 per hour
Depository for Funds - Wachovia and
PLGIT
Auditor - Merves, Amon and Barsz (Fee for the 2005 Audit
not to exceed $6,000 as per the proposal dated
ANNOUNCEMENTS:
None.
PUBLIC
COMMENT:
None.
MINUTES:
There
being no additions or corrections, the minutes of the
TREASURER’S
REPORT:
The Treasurer’s Report was read. Account balances were reported as follows:
General
Fund Account
Beginning
Balance $100,356.48
Receipts
41,579.51
Balance $141,935.99
PLGIT
Account - ROA
Beginning
Balance $4,595.96
Transfer from Wachovia ROA 15,000.00
Dividends
52.49
Balance $19,648.45
PLGIT/Plus Account - Tapping Fee Account
Beginning
Balance $237,337.86
Receipts -
Transfer from Wachovia 0.00
Dividends
2,312.84
Balance $239,650.70
Mrs. Taylor asked if the board would like her to transfer
the $8,049.38 for the Wexcon, Inc. payment from the Tapping Fee Account. Mr. Cutrona Treasurer responded, “Yes.” Mrs. Taylor said she would make the transfer
tomorrow.
Mr. Linsen asked if the funds will be available to pay
Wexcon, Inc. Mrs. Taylor said that the
intent is that Part 1 would be completed and tapping fee collections would
provide funds to pay
the contractor for Part 2.
If there is a temporary shortage due to a lag time between tapping fee
collections and payment due the contractor, Mr. Paul said the Township would
provide the Sewer Authority with a short term loan to cover the shortage until
the tapping fees are collected.
Mr. Smith explained that SSM reviews and approves for
payment the contractor’s payment request before it is submitted to the Sewer
Authority.
The members were reminded by Mrs. Taylor that Financial
Statements for the year 2005 are to be completed and returned to her to be kept
on file.
Signature cards for PLGIT and Wachovia checking accounts
were updated with current check signer’s names and signatures. By a unanimous vote, CFTSA Resolution No. 13
naming Wachovia Bank as a depository for Authority Funds was passed (Del
Rossi/Cutrona).
ACCOUNTS PAYABLE:
Invoices totaling $15,916.57 were presented for
payment. These invoices include
$5,248.79 for Ridings Plant operating expenses and $10,667.78 for
administrative and professional services.
After review, the bill list was unanimously approved for payment as
presented on a motion made and seconded (Cutrona/Del Rossi).
ACCOUNTS RECEIVABLE:
It was noted by Mrs. Taylor that payment has been received
on a long overdue account.
SOLICITOR’S REPORT:There was no report for this evening’s meeting.
ENGINEERS REPORT:
1. RRE Phase II
Project - A preconstruction meeting was held with the contractor at
Mr. Smith
noted the possibility of the contractor using a “power mole” for drilling under
the
roadways. He explained that, if it can
be used for this project, it would eliminate disturbance of the road
surface.
2. Riding
Wastewater Treatment Plant - November 2005 flows showed the maximum daily flow
was .044 MGD; average daily flow was .035 MGD, all less than the permitted .080
MGD, with one Total Suspended Solids exceedence. The Chapter 94 projections will be reviewed
to confirm the projected five year plant capacity needs. Spotts Stevens and McCoy will develop a
preliminary investigation plan into plant unit processes to determine the
potential for plant re-rating to accept additional flows.
3. Toll
Brothers/Turners Mill - At the
Chairman Del Rossi made a motion to authorize Mr. Smith to
work with Mr. Mezzanotte to prepare a pump-and-haul agreement with Toll
Brothers. Mr. Klaver seconded the motion
and it passed by a unanimous vote.
OLD BUSINESS:
$ Mrs. Taylor reported on the status of
the easement agreements for the RRE Phase II project.
$ Mr. Cutrona asked when the tapping fee
would be set for RRE Phase II. It was
agreed that Mr. Cutrona and Chairman Del Rossi would meet next week to gather
the information needed to determine the tapping fee.
$ Mr. Linsen discussed the changes in
duties and obligations of the Sewer Authority under the new Act 57.
NEW BUSINESS:
None.
OTHER MATTERS:
$ Responding to a question from Mr.
Linsen, Mr. Smith explained there would be provisions for a back up in the
event of a failure of critical elements at the Turner’s Mill Wastewater
Treatment Plant.
$ Discussion followed regarding the need
for St. Cornelius Church to pay the collection part of the tapping fee in the
amount of $9,185.50 for an additional edu for the school as per the
agreement. The board members unanimously
agreed to authorize Mrs. Taylor to send an invoice for this amount to the
church.
$ Chairman Del Rossi asked Mr. Cutrona
if the money due from the church for the edus held in escrow can be considered
an asset, since there is a signed agreement that this money will be paid by the
year 2012. Mr. Cutrona agreed that it
could.
$ On a similar subject, the edus held by
LAPA 1 were discussed. Mr. Paul asked if
they also could be considered as an asset.
Since there is no written contract regarding these, it was agreed that
these edus would not qualify as an asset.
Mr. Klaver said,” What would be
useful though, is even though there are items that are not under contract, if
we could have a list of those or an estimate of what those would be from a
recoverable standpoint. I think that
would be most useful.” Mr. Cutrona said,
“Lets make a note of that, to have the auditors put a commitment footnote in
the Audit Report.”
$ Mr. Paul gave a report on the status
of the Township’s agreement with the Raven Crest Homeowners Association.
$ Chairman Del Rossi explained the need
to have the sand filter room at the Ridings Plant relined. He presented a proposal from Robert J. Clark,
Jr. to do this work for $2,800. The
Authority members agreed the proposal should be accepted and the relining of
the sand filter room should be done
ADJOURNMENT:
The meeting was adjourned at
Respectfully submitted,
Sabina J. Taylor, Secretary