CHADDS FORD TOWNSHIP SEWER AUTHORITY

                                                                     MINUTES

 

                                                                  August 23, 2005

 

            The 191st meeting of the Chadds Ford Township Sewer Authority was held on this date in the Chadds Ford Township building.

 

Present: Vincent Del Rossi, Chairman, James J. Murray, Vice Chairman, and Paul Linsen. 

            Absent: Anthony J. Cutrona

           

            Also in attendance were John J. Mezzanotte, Esquire, Thomas R. Smith, PE, and Sabina J. Taylor, Secretary/Treasurer.

 

            The meeting was called to order at 7:00 p.m. by Vincent Del Rossi, Chairman.

 

ANNOUNCEMENTS:

$                      The date of the next Chadds Ford Township Sewer Authority meeting has been changed and is to be advertised for Thursday, September 22, 2005.

$                      Chairman Del Rossi has received a letter of resignation from Frederick B. Hodapp.  Mr. Hodapp’s resignation was accepted.

                       

PUBLIC COMMENT:

$                      None

           

MINUTES:

            There being no additions or corrections, the minutes of the July 19, 2005 Chadds Ford Township Sewer Authority meeting were unanimously approved as written on a motion made and seconded (Del Rossi/Murray). 

 

TREASURER’S REPORT:

            Mrs. Taylor gave account balances as follows:

           

            General Fund Account

                       

                        Beginning Balance                                                                     $31,839.99                 

                        Receipts                                                                                          33,068.28

                        Balance                                                                                    $64,908.27

 

            Operating Account - PLGIT

                        Beginning Balance                                                                     $65,021.12

                        Transfer from Wachovia General Fund                                      0.00

                        Dividends                                                                                         350.27                 

                        Balance                                                                                    $65,371.39

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            Tapping Fee Account - PLGIT/Plus Account -

                        Beginning Balance                                                                     $242,012.64

            Receipts - Transfer from Wachovia                                            10,891.60

                 Dividends                                                                         0.00

                          Balance                                                                                  $252,904.24

 

$          Ridings WWTP O & M Contract - A letter will be sent notifying Applied Water Management, Inc. that the Sewer Authority wishes to cancel the current contract as of December 31, 2005.  Requests for Proposals for O & M services beginning January 1, 2006 will be sent to several qualified contractors.

 

$          Toll Brothers Escrow - A letter has been sent to Toll Brothers, Inc. requesting additional escrow.

 

ACCOUNTS PAYABLE:      

            Invoices for August 23, 2005 totaling $9,168.08  were presented for payment.  These invoices include $6,375.29 for Ridings Plant operating expenses, and $2,792.79 for administrative and professional services. 

            After review, the bill list presented for the August 23, 2005 meeting in the amount of $9,168.08 was approved for payment, by unanimous vote, on a motion made and seconded (Del Rossi/Linsen). 

 

ACCOUNTS RECEIVABLE:

            A letter has been sent to one property owner whose account is considerably overdue.

 

            One invoice for the annual inspection of privately owned sewage treatment facilities remains unpaid.

 

SOLICITOR’S REPORT:

            Mr. Mezzanotte reviewed:

 

1.         CFTSA Resolution No. 12 - In response to a request at last month’s meeting, Mr. Mezzanotte has prepared Resolution No. 12 which he presented for the Authority’s consideration.  The adoption of this Resolution would increase the fee from $15 to $20 for certifications regarding payment status of sewer charges.

           

After review, Chairman Del Rossi made a motion to adopt Chadds Ford Township Sewer Authority Resolution No. 12 as presented.  The motion was seconded by James Murray and passed by a unanimous vote.

 

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2.         Assignment of Sewer Capacity - G. Rullo - An Assignment of Capacity agreement has been sent to Mr. Rullo for the required signatures.

 

3.         CCMC Water Use - Responding to recent extremely high water use, Mr. Mezzanotte spoke to an attorney who represents CCMC.  The attorney said they are hiring an expert in this field to investigate the problem.

 

4.         Assignment of Sewer Capacity - Goh to Pagano- An Assignment of Capacity agreement from Chae T. Goh to Joseph and Marie Pagano has been fully executed.

 

5.         Penn DOT HOP for Route 1 Sewer Main - Mr. Mezzanotte has been trying to get in touch with Mr. Avicolli, District Permit Manager for Penn DOT, to confirm that the words “Sewer Authority” can be crossed out on the permit.  This would then indicate that Chadds Ford Township, not Chadds Ford Township Sewer Authority would be the permit holder.  Mr. Mezzanotte will contact Kelly Engineers to see if they can supply an address for Mr. Avicolli.

 

6.         Duffy Easement - Mrs. Duffy has been in contact with the Sewer Authority regarding the possibility that a large puddle of water on the Duffy property may be tainted with sewage. A water test, a video taping of the Sewer Authority Easement and a dye test were done.  The water test did indicate that the water was tainted but the dye test was inconclusive.  The video taping of the Sewer Authority sewer line showed no break in that line.  It appears that the break is probably in the lateral from Dr. McCann’s property. This lateral is located in an easement on the Duffy property.  If that is the case, it will have to be repaired by the involved property owners.

 

ENGINEERS REPORT:

            Mr. Smith reviewed his written report.  

 

1.         Ridge Road Sanitary Sewer Extension Phase 2 - Two copies of a preliminary set of bidding documents for the project were provided.  The bids for the two parts, Heyburn and Ridge Road, and Raven Crest are separate, and at present, the bids include furnishing the homeowner grinder pumps.  The bid opening date was set for September 22, 2005. 

 

2.         Tremonte - The project is scheduled to have begun construction today by core-drilling in the receiving manhole for acceptance of the sewer line from the Tremonte property.  SSM is providing inspection services as appropriate.  There are still insurance issues to be settled before any work can begin. 

 

3.         Ridings WWTP Operations and Maintenance - A Scope of Services for a Request for Proposals to be sent to prospective Plant Operators has been prepared.   Spotts Stevens and McCoy offered to be part of the interview process, when it occurs.

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3. 

4.         Annual Privately Owned Plant Inspections  - It was agreed that the annual inspections will be scheduled for the morning of September 22, 2005. 

 

5.         Toll Brothers - Toll Brothers have requested that Mr. Smith attend a meeting on September 1, 2005 to discuss the Baltimore Pike sewer construction.  The Sewer Authority members agreed that Mr. Smith should attend this meeting.

 

OLD BUSINESS:

            Ridge Road Sanitary Sewer Extension Phase 2 - On a motion by Chairman Del Rossi, seconded by Paul Linsen, Mr. Smith was authorized, by unanimous vote, to advertise for bids for the Ridge Road Sanitary Sewer Extension Phase 2 Project.

           

NEW BUSINESS:

            Grounds Maintenance - Mr. Smith said this can be included in the O & M contract, if the Sewer Authority wishes.  After discussion, it was decided to request a proposal from Mr. Greener of Greener Nurseries, Inc. to maintain the grounds at the Ridings Wastewater Treatment Plant, the pump station at Smithbridge Road, and the Woodland Drive pump station.

 

OTHER MATTERS:

$          A draft of the proposed Chadds Ford Township Grinder Pump Ordinance was reviewed. After discussion, Mr. Mezzanotte offered to send a letter to Mr. Donaghue, Township Solicitor, requesting clarification of some of the issues that concern the Sewer Authority.

 

$          Mr. Linsen discussed future sewer needs that could potentially be served by the Turner’s

            Mill Plant.

 

$          Mr. DiSabatino asked why the time for substantial completion of the Ridge Road Sanitary Sewer Extension Phase 2 was extended to 180 days.  It was explained that by allowing contractors to work through the winter months, it could possibly keep the cost down.

 

ADJOURNMENT:   

            The meeting was adjourned at 8:40 p.m.  

 

Respectfully submitted,

 

 

 

 

Sabina J. Taylor, Secretary